Cost Audit and Cleanup
Where is your money leaking every month?
Most companies in Częstochowa we worked with pay for programs no one uses. This is not theory. During the last review at a transport industry client, we found 12 active licenses for a graphic tool, even though there isn't a single graphic designer in the company. They were paying 840 PLN monthly for this for nearly two years. Innovation Embassy enters your systems to eliminate such absurdities. We don't look for savings by force – we look for waste.
How do we check your expenses in 5 days?
We act fast because we know time is also a cost. On the first day, we ask for access to your administration panels and a summary of recent IT invoices. For the next three days, we analyze logins. We check who used a given service and when. Honestly, it usually turns out that 1/3 of your cloud budget goes to 'pro' features no one has touched for 7 months. On the fifth day, we lay a ready report on the table with a list of items for immediate removal.
- We detect dead accounts of former employees that still generate costs.
- We find cheaper alternatives for expensive subscriptions that do exactly the same thing.
- We negotiate terms with providers if your scale allows for better rates.
Concrete results instead of promises
Our goal is to lower your fixed costs by at least 31%. This is a real number we have achieved for 47 of our active clients. For a small production workshop near Częstochowa, this meant 2340 PLN staying in the cash register every month. That's money you can spend on bonuses for people or on new equipment, instead of sending it to corporations in the USA. Technology is meant to serve you, not drain your wallet without your knowledge.
"I thought our IT expenses were under control until Innovation Embassy showed me we were paying for three different programs for the same task. In two weeks, we went down by 1870 PLN in monthly costs. It was a simple decision."
Marek Wiśniewski, Owner, Drew-Met, November 2024
Sometimes a company owner is afraid to turn something off so the 'system doesn't crash.' We understand that. That's why we consult on every change and do it safely. Before we remove something, we make a backup and check dependencies. We act stably and predictably. If we don't find savings greater than the cost of our audit, we'll tell you straight to your face. No beating around the bush.
Heads-up: It's best to perform the audit before the end of the quarter to make it in time with terminating unnecessary contracts before the next billing cycle. Don't wait for another invoice for 'nothing' to come off your account.